School Accounting Software

Automate the collection, disbursement and management of school activity funds so administrators can save time and resources and districts can increase transparency of the flow of funds.

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school accounting software

About Online School Accounting Software

With tight budgets and reduced headcounts, schools and districts are under more pressure than ever to provide transparency into their financials. To be successful, more and more schools are looking towards affordable solutions that can give them crystal clear school activity fund accounting. Active Network's easy school accounting system, SchoolBooks®, not only provides that needed clarity, but automates the collection, disbursement and management of all funds so administrators can save time and resources.

Active's online school accounting software is custom for your industry¡ªit was developed specifically for K-12 schools and school districts to help them manage and simplify school activity fund accounting. It's easy for anyone, even a new user with less-than-savvy computer skills, to pick up and use. You can: track amounts paid; print receipts quickly; create bank deposit entries; view and share detailed financial reports at any time; perform bank reconciliations; and more. Most importantly, you'll get the transparency you need and be able to provide an iron clad audit trail of revenue, expenditures, transfers and adjustments for all of your student activity accounts.

School Accounting Software Features:

  • Web-based or desktop solution
  • Activity Fund Accounting
  • Integration with student management and web store solutions
  • General Ledger Account Maintenance
  • Vendor Maintenance
  • Bank Account Maintenance
  • Purchase Order Entry
  • Invoice Entry and Check Requests
  • Receipt Entry and Printing
  • Bank Reconciliation and Deposits
  • Transfers and Adjustments
  • Period End Processing
  • System Security
  • Auditor Tools
  • Comprehensive Reporting
  • Consolidated 1099 Reporting

  • Software Benefits for School Districts

  • Ironclad audit trail
  • District set security levels
  • Improved reporting with district-wide consolidation
  • Better accountability with robust auditing tools
  • Improved oversight with centrally stored data for easy reporting, auditing and bookkeeping
  • District control of General Ledger and Vendors
  • Software Benefits for Schools

  • Improved receipting money to teachers & advisors
  • Streamlined purchase order procedures
  • Encumbered accounts
  • Faster, automatic generation of checks in batch form
  • Easy report creation for advisors, schools and districts
  • Improved accountability with bank reconciliation wizard
  • Web-based, client-server, or stand-alone versions available
  • Customized training solutions
  • 24/7 Support


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We use SchoolBooks for everything related to money in our school. It's comprehensive and has made our accounting processes so much better.

Toni Stroud, ASB Accounting Technician, Loara Union High School

SchoolBooks really takes care of everything. I don't think I could do anything without the reports, and I like the adjustments and transfers. It makes it easy to import all purchase orders.

Jayne Sanderson, Accounting Clerk, Fife High School