Student Activity Fund Accounting
Why Choose SchoolBooks® Over Other Accounting Packages?
- SchoolBooks® was created by Blue Bear, a leader in student activity accounting since 1992. Our software is installed in over 2,600 schools from California to Washington to Maryland to Texas to Illinois. SchoolBooks was designed for schools and only for schools! We are dedicated to providing top quality software, service, and support to our clients.
- SchoolBooks is a simplified fund accounting program — it is NOT a standard business, debit and credit-type accounting system. That means it is easy for school bookkeepers without formal accounting training to learn and use! Detailed Account Analysis Reports show information the way schools are accustomed to seeing it — with columns for income, expense, transfers, and balance amounts — not just confusing debits and credits!
- SchoolBooks reports are easier for club advisors and coaches to understand — because balances in their accounts are shown as positive numbers — not credit balances with minus signs. And anything that makes it easier for the advisors and staff to read their trust account statements means your bookkeeper spends LESS TIME explaining things to them.
- SchoolBooks handles encumbrances so you can see the “REAL” balance available in all your accounts. Encumbrance Reports show the actual cash balance less any open invoices and purchase orders for that account. That means the coach can’t overdraw his account. Well, he or she can, but at least you have some warning!
- SchoolBooks makes it easy to transfer funds from one account to another. The screen is intuitive and easy to use.
- SchoolBooks prints receipts showing detailed descriptions and the account number for all funds received. And the total of your daily receipts rolls right into your bank deposit. It’s easy to keep it all straight!
- SchoolBooks has an ironclad audit trail! Every transaction is assigned a unique transaction number by the system and the system requires the actual printing of a journal BEFORE any update to the master files can take place. All transaction history is maintained and accessible through reports at any time — even when periods have been closed.
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